SA Codes are Divided in 5 segments.

Here,

1. 1 = The company segment represents Toronto Metropolitan University. We have only one value and it is 1.

2. 51 = The fund segment represents various sources of university funding.

3. 57601 = The cost centre segment represents the various departments, units or projects within the university example TRSM.

4. AAAA =The account segment represents the total assets, liabilities, revenues and expenses (e.g. office supplies, event expenses).

5. SAXX = The activity segment allows departments an additional method for dividing revenue and expenses, e.g. by student groups or employee groups. SA stands for Special Activity followed by 2 numeric values.

Your full SA code is 1-51-57601-AAAA-SAXX (where XX stands for the specific account you are responsible for).

For internal catering from TMU Eats and Ted's Kitchen, use the account code 1-51-57601-8517-SAXX, where XX stands for your student group specific activity code. For all external catering and/or food purchases, use the account code 1-51-57601-7110-SAXX

Please refer to the account codes section in the TRSS Reimbursement Manual.

Students, student groups, and TRSS members are NOT allowed to sign contracts whatsoever. For any contracts/agreements that need to be signed (usually for venue, catering, etc.), please follow the process outlined in the document here created by Simran from the Student Engagement team. Email any contract questions to trsm.students@torontomu.ca

In order to get reimbursed for a gift card and/or physical prize expense we will follow these guidelines.

• Please refrain from including any other expenses on the gift card and/or physical prize reimbursement claim. It should exclusively cover gift card and/or physical prize related expenses.

• Use the provided fillable PDF as a template. This document should be completed on-site during the event when the gift card and/or physical prize is being distributed and must be signed by the recipient.

• Ensure that the reimbursement claim is submitted within 7 days from the date of gift card and/or physical prize distribution.

• To support the payment, please provide both the physical or online receipt and proof of payment, such as a bank statement or a screenshot from your mobile banking app, clearly indicating the relevant transaction.

This form is to be used by student groups requesting payments to be made on their behalf by TRSS or Student Engagement. Available payment methods include:

• Pcard (via payment link or provided to vendors over the phone)

• Cheques (mailed)

• EFTs (not interact etransfer)

Please note that Pcard use is not guaranteed and is subject to approval. All requests must be submitted at least 12 business days prior to the required payment date.